MSP ORGANIZATION APPLICATION AND SELECTION
MSP Organization Application Process
Multicultural Services and Programs (MSP) welcomes any culturally identified registered student organization to apply for membership into the MSP department community. Spots are limited based on staff advising availability and budget resources. MSP will consider all applications for membership based on strength of application, mission of the organization, and overall fit with the larger MSP community. Please read the expectations for our MSP organizations below. If you feel that your organization would benefit from joining the MSP organization community and can commit to the organization community expectations, we encourage you to apply today!
Application Process: Organizations wishing to join or re-join the MSP organization community for the 2023-2024 academic year must complete the application process. The application includes the following steps:
- Review the mission and vision of Multicultural Services and Programs to ensure that your organization values reflects that of MSP.
- Complete the all-campus allocations budget request spreadsheet and supplemental handout (if applicable).
- An organization representative should complete the online MSP application.
- Once the application is submitted, MSP will then contact the person submitting the application to set up an organization interview in which three (3) representatives from the organization will meet with MSP staff for further questions.
MSP student organizations will be expected to submit an updated constitution to MSP at the beginning of every year, and any time that changes are made. This constitution should be a framework by which the organization operates and should include an intentional mission statement as well as the vision and goals for the organization.
There will be mandatory monthly Leadership meetings (President Roundtables) for all MSP presidents during the fall and spring semesters, as well as Student Leadership Retreats at the start of the Fall and Spring semester. The dates and times for these President Roundtables will be announced before the start of each semester. All attempts should be made to rearrange schedules, if possible, in order to attend the President Roundtables (typically, academic conflicts, such as a class, are the only permissible absences. Work schedules should be rearranged, if possible). As a courtesy, an Outlook invite will be sent to all Presidents for each Roundtable. They will serve as a reminder 24 hours before, however it is up to the President to accept the invite.
Each month, MSP student organization leaders (Presidents and Treasurers) are required to meet with their designated MSP advisor. MSP advisors should be the organization’s primary advisor in order to maintain consistency among expectations. Each organization should have their budget spreadsheet and programming tracker up to date and submitted via the eLearningCommons, with copies of all reservations and flyers sent to the advisor. Budget spreadsheets should also be updated prior to the meeting. MSP requires each organization to maintain up-to-date, accurate records, so that both the organization and the MSP staff are aware of how much money remains in the particular organization’s account during the year.
It is an expectation that all student organizations advised by MSP will remain in contact with the MSP staff by participating in scheduled meetings. Organizations are also expected to respond to questions or requests for information from MSP staff within 48 business hours (about 2 days).
Each MSP organization will be required to complete necessary forms, including Event Approval Forms, Food Justification Forms, etc.
Policies concerning registered student organizations established by the Department of MSP, the Division of Student Affairs, and UGA must be followed by all MSP organizations. Groups or individuals found in violation of these policies risk their association with MSP and the University, in addition to any appropriate sanctions as determined by the UGA Student Code of Conduct.
MSP organization leaders are asked to actively participate in other MSP-sponsored and MSP organization-sponsored events and share current programs with other organizations through means of our collective calendar and during scheduled meetings. Leaders should enhance the development and implementation of programs sponsored by the MSP Office and fellow multicultural student organizations by actively sharing ideas, concerns and information within each organization, among the organization’s executive leaders, and with the MSP staff. Leaders are also encouraged to actively participate in events sponsored by outside-MSP organizations and UGA offices.
MSP organizations should promote respect and civility through their actions, programs, events, and communication within the MSP and larger UGA community. Organizations that do not contribute to a positive and constructive community may have their membership terminated and/or not renewed.
Application & Selection Process Timeline
- March 1: Online Application Opens
- March 31st: Application Deadline
- April: Follow-up Conversations with Applicant Organizations
- April: MSP Staff Deliberations and Budget Planning
- End of Spring Semester: Deadline for Notification to Organizations of Acceptance for the 2023-2024 academic year.
Have additional questions or want to talk to an MSP staff member about the organization application process? Send us an email to firstname.lastname@example.org with your questions.